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Cleanup: Automated data retention system #1183
Description
Is your feature request related to a problem?
We need a system to automatically clean up query and response data in the LLM calls table after a specified retention period. Without this, the database may become cluttered and inefficient.
Describe the solution you'd like
- Implement a cron job to purge query/response data after a configurable retention window (default 1 week).
- Handle one-time backlog separately from regular cron operations.
- Write a cleanup strategy document detailing cron design, batching, and backlog handling.
- Conduct a staging load test by duplicating ~20k LLM call rows ~5x in the
copy_devdatabase to measure cleanup time. Do not use production data. - Ensure S3 cleanup is managed separately and not included in the DB cron/migration code.
Original issue
Context
query + response data in the LLM calls table will be cleaned up via a cron job after a configurable retention window (starting with 1 week).
A step-by-step cleanup strategy doc is to be written (cron design, batching, one-time backlog handling).
Scope / Acceptance criteria
- Cron job to purge query/response data in the LLM calls table after a configurable retention window (default 1 week).
- Handle one-time backlog separately from steady-state cron.
- Write cleanup strategy doc (cron design, batching, backlog).
- Staging load test: reuse the empty
copy_devdatabase, duplicate staging's ~20k LLM call rows ~5x to reach ~1 lakh, and measure cleanup time. Do NOT pull prod data. - Keep S3 cleanup separate — do not bundle S3 deletion into the DB cron/migration code.
Notes
- Guardrails input/output data is retained separately (anonymized, tagged as product enhancement) and is NOT part of this cleanup.
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[-]Implement configurable LLM data-retention cron with staging load test[/-][+]Cleanup: Automated data retention system[/+]github-actions commentedon Oct 22, 2026
🎉 This issue has been resolved in version 1.8.0-main.30 🎉
The release is available on GitHub release
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