Document 2.1 governance workflows, policies, and retention

[kiran1287]

Summary

• document entity-specific governance workflow triggers and Data Product count conditions
• document service attributes, service-aware policy conditions, inherited tags, and bot attribution conditions
• document Automation Workflow retention and refresh authorization screenshots

Validation

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• git diff --check passed
• AI documentation checklist review passed

Closes #582

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[github-actions]

Review Report

Content type: Documentation
Overall verdict: NEEDS WORK
Reason: Critical=0, Major=0, Minor=1
Reviewed revision: dc6b63c
Findings: Critical=0 Major=0 Minor=1

Issues Found

#	Guideline	Severity	Original text	Suggested change
1	Capitalization (Category 5): preserve proper names without capitalizing generic technical terms	Minor	"Cleanup uses each Workflow record's last-updated time" (v2.1.x-SNAPSHOT/how-to-guides/admin-guide/data-retention.mdx:38; also "the Workflow's related ownership records" at :43)	"Workflow" is capitalized as a standalone generic term, but the same page uses lowercase "a workflow used". Use "Automation Workflow record's" and "the Automation Workflow's", or lowercase "workflow" throughout.

_{View job · claude-sonnet-5-5 (high) · incremental}