[No QA] Docs updates for E/A#100460 admins can attach receipts to approved expenses by MelvinBot · Pull Request #100903 · Expensify/App

MelvinBot · 2026-09-10T23:02:29Z

Explanation of Change

Help site updates for #100460, which lets a Workspace Admin attach or replace a receipt on an expense in an Approved report without unapproving it first. Deleting a receipt still requires unapproving, and Paid reports are unchanged.

The help site currently states the opposite — that any receipt change on an Approved report requires unapproving the report — so three articles need correcting:

Attach and edit receipts on expenses (primary): corrected the "Who can attach receipts to an expense" list, added a ## How to attach or replace a receipt on an Approved report section with steps for both the attach and replace flows, scoped the existing "How to Edit Receipts in Approved or Paid Reports" section to other changes, and added two FAQ entries. Updated keywords and internalScope to match the new search intent.
Edit Expenses: noted the receipt exception next to the "Approved reports must be unapproved" statement and in the related FAQ answer.
Managing Expenses in a Report: same exception noted in the "Who can edit or modify expenses in a report" section and in the Approved/Paid section.

UI labels used in the new steps (Add a receipt, Replace, the Approved status wording) were verified against a dev build of this branch: an admin on an approved, receiptless expense sees the Add a receipt drop zone and can start an upload. The replace-on-approved flow could not be driven end to end because the browser automation used here cannot complete a native file picker; it is covered by the unit tests added in #100460.

No code changes — docs only.

Fixed Issues

$ #100459
PROPOSAL:

Tests

This PR only changes help site markdown under docs/articles/. There is no app behavior to test.

Open docs/articles/new-expensify/reports-and-expenses/Attach-and-edit-receipts-on-expenses.md and verify the "Who can attach receipts to an expense" list says a Workspace Admin can attach or replace a receipt on an expense in an Approved report without unapproving it first.
Verify the new ## How to attach or replace a receipt on an Approved report section renders, with steps for both the attach and the replace flow.
Verify the existing "How to Edit Receipts in Approved or Paid Reports" section is now scoped to other changes — deleting a receipt, and any change on a Paid report, still require unapproving.
Verify the two new FAQ entries render correctly.
Open docs/articles/new-expensify/reports-and-expenses/Edit-Expenses.md and verify the receipt exception is noted next to the "Approved reports must be unapproved" statement and in the related FAQ answer.
Open docs/articles/new-expensify/reports-and-expenses/Managing-Expenses-in-a-Report.md and verify the same exception appears in the "Who can edit or modify expenses in a report" section and in the Approved/Paid section.
Verify the front matter (title, description, keywords, internalScope) is valid and the three articles build without errors.

Verify that no errors appear in the JS console

Offline tests

N/A — help site documentation only, no app behavior changes.

QA Steps

Same as tests. Nothing to QA in the app itself — verify the three articles render correctly on the help site after deploy.

Verify that no errors appear in the JS console